Manual entries

What it is for

TrueRoyalties connects to 31 platforms. It will never connect to a book fair, to a reader who paid you by bank transfer, to an advance from a publisher, or to the bookshop down the road.

Manual entries is where you type those in. Once they are in, they count everywhere a connected platform counts: your dashboard, your books, your storefronts, your net profit.

Step 1 — declare your platform

A platform here is simply where the money came from: Colmar book fair, Etsy, Gumroad, My publisher. Open Manual entries, click New platform, give it a name and a colour.

The colour is what tells it apart in your charts. You can declare up to 20.

You can rename a platform whenever you like — its whole history follows.

Step 2 — add what it earned, and what it cost

Add revenue asks for the date, the book, the country (or no country, for a direct sale), the format, how many copies, and how much you received.

Add a cost is shorter: a date, an amount, and what it was for. A cost needs neither a book nor a platform — an ISBN batch or your accountant belongs to neither.

Leave Units at 0 for an advance or a lump sum. Money with no copies attached is still money.

If the book is not in your catalogue — because we do not read the platform it sells on — pick Add a title in the book list and type its name.

Repeat an entry

A subscription, a yearly fee, a weekly market stall: in Add revenue or Add a cost, pick Repeat — every week, every month or every year — and, if you like, an end date.

One entry is written on each date, automatically. They are listed under Recurring entries, where you can:

• Edit the amount, the note or the end date. Only the entries still to come change; the ones already written keep their values.
• Stop it: nothing new after today, the past stays.
• Delete it, keeping the entries it already wrote or deleting them too.

A monthly entry keeps its day of the month: started on the 31st, it falls on the last day of shorter months.

Where it shows up

Everywhere. The entry becomes an ordinary line of revenue or cost, so it lands in your dashboard totals, in Books, in Marketplaces, in Comparison, and in the Platforms filter beside Amazon and the rest.

Importing a file

If a year of fairs is already in a spreadsheet, use Import a file. Download the template, fill it in, and drop it back. CSV and Excel both work, and a French or Spanish "save as CSV" is read correctly.

Every line is checked before anything is saved, and a line that cannot be read is listed with its number and the reason. Tick Replace this platform's existing entries over the same dates when you are re-importing a corrected file — without it, importing twice counts everything twice.

Without Replace, a line that is already in your entries — same date, type, platform, title and amount — is flagged in the preview and skipped, so importing the same file twice no longer counts it twice. Untick Skip them if those lines really are new sales.

Find, sort and tidy

• Filter by type, platform and dates, or search a note, a title or a platform. The totals above the table — revenue, costs and net — follow what you see, one line per currency.
• Sort by clicking a column title.
• Tick entries to move them to another of your platforms (Move to…), or to delete them together.
• Deleting a platform that still holds entries offers to move everything to another of your platforms first, with its history.
• A title you added here is removed from your books once its last entry is deleted. Titles from connected platforms are never touched.

On your dashboard, the costs you entered are shown under Net profit.

Two things it deliberately does not do

• It does not change your plan. Your billing tier is decided by the platforms we read, never by what you type.
• It does not appear on your Verified page. That page exists to prove figures you did not write yourself, so it publishes only what came from a connected platform.